The Employment Process Going To Japan for Direct Hires

Last Update: June 19, 2017

NOTE: I will not be responding to questions that have been previously asked. Learn to read. I will not be responding to questions that can be answered by reading this blog post. I will not send you a special email to answer your question. Please, please do not send an email or a Facebook message regarding this. All questions must be posted here. Thanks and good luck! :)

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Hi guys! Something useful for people wanting to work in Japan. I personally was not able to find any consolidated information online that explains the process, so I thought this would be a useful post.

Please do note that everything I wrote here were based on MY EXPERIENCES and I am, by no means, an expert on this subject. :)

Please also note that I DO NOT KNOW THE PROCESS ON THE OTHER SIDE. Meaning I don't know what my hiring company did. Everything written here is what I did on my side only.

The process involves the following:
1. Getting a CoE (Certificate of Eligibility)
2. Getting a VISA
3. Processing your Overseas Employment Certificate (OEC) at the Philippine Overseas Employment Agency (POEA)

Getting a COE
The first step involves the most waiting time. It's said the processing of the COE can take up to three months. I personally had to wait a month for mine. We filed for a COE  February 2nd and my COE was released March 3.

I had to send the following ORIGINAL documents to Japan:
1. Certification of Graduation (For as many courses you took. I'm an RN and also a teacher so I had to submit two certificates)
2. Diploma (For as many courses you took)
3. Transcript of Records (TOR)
4. Original PRC license
5. Certificate of Authentication of your PRC license
6. NSO Birth Certificate
7. Curriculum Vitae
8. Original Passport
9. Work Contract (Two copies. Signed. All pages. This should have been previously sent to you by your employer)

All of this will be verified by Philippine Overseas Labor Office (POLO).

My documents were sent via EMS on March 4 and arrived at my house March 10th.

Getting a VISA
On the same day I received my CoE, I headed straight to the travel agency.

Things I brought:
1. Passport
2. CoE
3. Birth Certificate

If you are married, you also need to bring a marriage certificate. I got my VISA March 17th.

Medical Certificate
One of the requirements for processing in POEA is a medical certificate. I opted to have mine taken before going to POEA to save time. On March 11th, the day after I got my COE, I went to a clinic for my medical check-up.

Continuing
Monday, March 16, I received my Medical Certificate saying I was "fit to work." On March 17, I got a text message from my travel agency and got my VISA. On March 18, I went to POEA and was scheduled for a PDOS seminar the next day. I finished EVERYTHING March 19th.

So, all in all, the process took me 9 days to complete from the moment I got my COE! That was quite fast, right?

Here is a timeline so you can picture it clearer:

Feb 2 --- My employer submmited my documents (and the company's documents) for CoE
Mar 3 --- My CoE was released
Mar 4 --- CoE and other documents sent via EMS
Mar 10 --- I got my CoE, applied for VISA
Mar 11 --- Took medical exam
Mar 16 --- Received medical certificate
Mar 17 --- Received VISA
Mar 18 --- Went to POEA
Mar 19 --- Finished the POEA process

QUESTIONS you may be asking! :)

Q: How much money is needed?
A: Aside from the payments needed for my documents, here is a breakdown of my expenses:
2500 | VISA application - (Reli Tours & Travel at Mega Mall, for other accredited agencies, go here.)
1100  |Medical Exam - (Angelina Apostol-Punzalan Medical Clinic, Inc., for a list of accredited clinics and hospitals, go here.)
8027 | POEA Fees. This one varies depending on the exchange rate

Total: 11627 php

Q: When did you buy your air ticket?
A: I bought mine early in March because my boss wants me to come for Sakura season (and this is a peak season). BUT it's advisable you buy your plane ticket AFTER the POEA process so you don't have to pay Travel Tax and Terminal Fee (you will have to present the OEC you will be getting from POEA). If your company is buying for you, then no need to worry! Haha. :)

Q: What documents did your employer send you along with your CoE?
A: Aside from my CoE, I received most of the documents I sent to them (which were checked by POLO) and a copy of my contract (verified by POLO).

Q: What did you bring to POEA?
A: My passport with VISA and CoE, Medical Certificate, employment contract (and photocopies of all of these).

Q: Can you explain more about the POEA process?
A: I found a blog that explained this really well. Here's the link!

Just an additional tip: I went to POEA around noon time, so my PDOS was scheduled for the next day. If your destination is not the Middle East, PDOS is only in the morning at 9:00. The afternoon session is for people going to the countries in the Middle East only. So, come to POEA early (7am or 8am) and you might just finish it in one day!

That's all for now!

Feel free to ask questions below and I try my best to answer. Please do note that I'm answering you based on my experience and I'm a NAME HIRE or DIRECT HIRE. I didn't go under an agency. ^^

God bless! :)

86 comments:

  1. hi, thank you for your blog.....

    nag apply po ako last april 20, 2015 for my working visa

    submitted, passport, pic, application form, ang my certificate of eligibility,

    lasr wednesday, may 6, tumawag po ang japan embassy, asked:
    paano ko nakuha ung work,
    saan ako mag stay,
    magkano ang sahod,
    tuwing kelan ang rest day,
    is it my first time,
    have i ever been to japan,

    un po, pero til now wala pa dn result.....

    ReplyDelete
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    1. Hi! Minsan kasi may additional questions talaga sila. I just wanna ask, nag travel ka na ba before sa ibang bansa? Nakalagay kaya sa passport mo?

      Anyway, dahil tinawagan ka naman nila, all you can do is wait. Try mo rin follow-up sa travel agency mo. Hopefully, makuha mo na yung visa mo. :)

      God bless!

      Delete
    2. hello, thank you po for the reply....

      yes po, nakapag travel na, hk, sg, at japan last 2013, nakakakaba po kasi, once in a lifetime chance ko na po ito to work sa dream country ko, household helper po sa isang embassy, andun po kasi nanay ko,

      sana po talaga ma grant ako ng visa, sa friday pa po ako ulit tawag sa agency,

      wish me luck ms ja..... again, maraming, maraming salamat po sa blog nu.....

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  2. Hi, I hope you can help me regarding my question, we have almost same case and situation. A company in Tokyo Japan hired me as an Engineer. My question is, required po ba talaga lhat ng mga nabanggit mo na ipa verify lhat sa polo? Kasi ang pina-verify at sinubmit ko lang is my Employment Contract eh based sa instruction sakin ng Poea...

    1. Certification of Graduation (For as many courses you took. I'm a RN and also a teacher so I had to submit two certificates)
    2. Diploma (For as many courses you took)
    3. Transcript of Records (TOR)
    4. Original PRC license
    5. Certificate of Authentication of your PRC license
    6. NSO Birth Certificate
    7. Curriculum Vitae
    8. Original Passport
    9. Work Contract (Two copies. Signed. All pages. This should have been previously sent to you by your employer


    Thanks

    ReplyDelete
    Replies
    1. I'm sorry for the late reply. I think that at this time, you've already flown to Japan. :) We submitted all of these documents along with the contract to POLO to be verified. If POEA only asked you to submit your contract, then I guess it's fine. To be safe though, have everything be verified so you don't waste time.

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  3. Hi Jona,

    I need your help.
    I will also be teaching in Japan this March.
    Do you have an email or SNS that you actively check so I can see your response right away?
    I will receive my COE by late December.
    I can have it processed too at Reli. But, can I also personally process it at the Embassy?
    I also have concerns on the Visa Application Form.
    Re: Date of Arrivall in Japan and Name of Airline
    I will not be able to answer these since I plan to buy my ticket after I got my OEC.
    What did you write there since you bought your ticket after you process your papers at POEA?

    Guarantor and Inviter (would this be my Employer?

    Purpose would be to work in Japan right?
    Length of Stay would be your contract duration right?

    Should I also bring my contract to the agency?

    Is Angelina Apostol Punzalan clinic a giod choice to have my Medical done? And were you able to do it without a referral rom POEA?

    I will be waiting for your response or
    You could email me personally @ roxie_koreana@yahoo.com

    Thank you very much!

    Best,
    Roxie



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  4. Please let me know. Thank you. Take care too! 😊

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  6. hello dear, ask ko lang about sa medical na nirerequire nila.. pag nagpamedical ka naba sa pinas eh hindi na magpapamedical ulet sa japan? Thank you :) Sana makareply ka. :)

    ReplyDelete
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    1. You will need to do medical tests yearly after you start working in Japan. ^^ So yes, I guess papamedical ka talaga uli. It's a once a year thing!

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  7. Balak ko sana magwork as a teacher sa Japan, pero I have a blood medical condition kase so nagwoworry ako kung anong klaseng blood test ang kailangan for medical nila. Sna makareply ka :)

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  10. hello, everyone.

    i would like to ask about the VISA processing.
    I have gotten my COE and my documents will be verified by POLO Japan [according to my japanese employer] this week will be the final result.
    may i know, what shall i do after this. do i need to wait for the documents before processing my work visa here, or shall i start with my medical examination whilst waiting.
    please give me some advice.
    thank you.

    -pinoygaijin

    ReplyDelete
    Replies
    1. Sorry I never seem to get notices when replies are made here. I suppose you're already in Japan! Welcome! ;)

      The timeline is posted above! Please check it!

      Delete
  11. Hi. Basically the answer is already in the post. :) You need your CoE to process the VISA. Your medical certificate should be valid even if you didn't have the visa when you had it done. I think the only rule is that it shouldn't be more than a month old (corrections welcome).

    ReplyDelete
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    1. thank you, ja.

      it's a big help.
      sorry, i am just a little bit confused on the process since my japanese employer was the one who process all my documents e.g COE and POLO Certification in Japan.

      I'm just waiting for the documents and start processing my work visa here in pinas. Also, it seems that it is better to work on the medical stuff whilst waiting for the COE. good idea.

      thank you.

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  12. Hi guys. I wanna ask about the medical examination. i have concerns to wit;
    1. do i really need to remove all my clothes and even showing your ass to the doctor. amn ot sure if this is true.
    2. 2 of my molars were extracted, and usually we did not care about it cos it's not visible when you smile that your teeth had been removed. But for medical exam, IS IT NECESSARY to put dentures on my 2 molars...
    please reply. i wanna know coz honestly, dental services are pretty expensive. lols

    thankz.

    ReplyDelete
    Replies
    1. A correct and complete PC would require you to show your anus for the doctor to check for disease.

      You don't have to be naked. You will be wearing a lab gown.

      Delete
  13. Hi Ja,

    Regarding on Philippine Overseas Labor Office (POLO), Is verification is here in Philippines itself or POLO Office in Tokyo Japan?

    Thank God I bump your blog, this will help get started.

    ReplyDelete
    Replies
    1. POLO is in Japan so you need to send your documents to your employer in Japan! ^^

      Delete
  14. Hi,

    I read that you applied for a visa at a travel agency after receiving your CoE. Did you apply for (and get) a working visa or a tourist visa?

    ReplyDelete
    Replies
    1. I applied for and got a working visa. :)

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  15. Hi... What portals you can find employers that do direct hiring?

    ReplyDelete
    Replies
    1. Try Gulliver Offshore Outsourcing (http://www.gulliverbpo.com/ or https://www.facebook.com/gulliveroffshoreoutsourcing/)

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  16. Hi Ja,

    My employer from Japan sent me my COE, but without the authenticated contract. Can I still go to POEA?

    ReplyDelete
    Replies
    1. You need authenticated documents before going to the POEA. Otherwise, sayang punta. :(

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  17. Hi Ja,

    Yung sa part ng Intended length of stay sa Visa Application, ano niligay mo dun? If may Asked.

    ReplyDelete
    Replies
    1. This should be in your contract. If your contract ends in a year then you should put one year, even if it's renewable. :)

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  18. Hi,gud afternoon, i just have a question, i went to poea today and the officer said they need authenticated employment contract, does this mean the POLO that you're talking about?

    Thank u..
    Hope to receive a reply from you.

    Best regards,
    Sheila

    ReplyDelete
    Replies
    1. That's correct. All your documents should have been verified by POLO before you head out to POEA.

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  19. Can we authenticate it here?is there any POLO here?mine is not authenticated so they rejected me.

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    1. I'm sorry but where is "here"? If you're talking about the Philippines, no. There is no POLO there. The company hiring you will need to process it in Japan.

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  20. Good day Ms. Ja.

    I applied for a teaching position here in one of the legite agencies in the Philippines. I already submitted all the necessary documents to the agency. I attended the PDOS as instructed by the agency and I also gave them my passport. Yet, I havent heard anything about my departure date.

    Can we exchange messages via email? Please do notify me if its okay to ask a lot of things about working as teacher in Japan.

    By the way here is my email address xian_lee_10@yahoo.com. Thanks and God bless Ms. Ja.

    ReplyDelete
    Replies
    1. Hi Xian sorry I couldn't see this. I find it weird. Did you already have a contract before you went to POEA and attended the PDOS? If that's the case, then if your contract says your work starts on whatever day, you are free to fly out of the country. The departure date does not come from POEA.

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  21. Hi just want to ask how did you fill up the visa application form to enter japan.

    ano po nakalagay dapat sa guarantor? yung name po ba ng boss ng company or yung name lang po ng company? same ng inviter sa japan.

    Also pag company name po ilalagay ok lang po ba wala na pong date of birth and gender.

    I hope makapag reply po kayo agad

    ReplyDelete
    Replies
    1. Your guarantor is the person or entity that will be responsible for you in case you can't afford to live in Japan, you need to go home, etc.

      So whoever is responsible for that, yun yung is usually nyo. If it's your boss then write your boss's name. Also remember that on your boss's side, he will also need to fill out a form to certify that he will be your guarantor. That paper will also be submitted to the immigration.

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    2. Hi Ja I just want to ask if yun bang work contract na need isend sa POLO dapat nakanotary? If yes, kahit saan ba pede ipanotart? Thanks

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  22. Hi! Nabasa ko kasi sa reply mo sa isang comment na need magFillOut ng form ng employer as guarantor kc hinahanap ng immigration un. San po madodownload un? Need din bang authenticated ng POLO un? Or pwede bang letter na lang from the employer stating that he/she will be my guarantor?
    Please reply. Thanks a lot.

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    2. Here is the link to the guarantor letter directly from the Japanese Foreign Affairs website:
      http://www.mofa.go.jp/j_info/visit/visa/pdfs/application2.pdf

      You will need it when applying for your VISA. It will be one of the documents sent to you by your employer.  don't think POLO has anything to do with it though! :) Just be sure it is signed/stamped correctly. Not very sure but I think it is needed in processing your COE. It will be submitted to the immigration office in Japan para makakuha ka ng COE.

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  24. Hi Jona, what to do if my employer is in Osaka and POLO is in Tokyo? Employer doesn't have time to go to Tokyo but I found out that there is a consular office in Osaka. Can my employer have my employment contract verified/authenticated in the consular office? Many thanks in advance!

    ReplyDelete
    Replies
    1. I replied to you on a separate message you sent :)

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    2. Hello Ja,

      POEA considers employment contract authenticated from consular offices. 👍

      Delete
    3. Thanks for going back to spread the info, Christine! I hope your applications is going well! ^^

      Delete
  25. Hi Ja,

    Good thing I bumped into your blog. Meron na kasi akong Employment Contract. I'm not aware of the POLO thing. So si employer ko ba ang mag papaaunthenticate ng employment contract ko? Or ako Mismo ang co2ntact sa POLO-Tokyo and then send ko docs ko? Please send me reply on my email: ejmendiguarin_28@yahoo.com

    TIA.

    regards

    ReplyDelete
  26. Hi! Kindly HELP my friend's case. Thank you!

    Direct Hire sya ng company dito. May visa na sya and certificate of eligibilty. Kaya lng she can't get oec kc need ng contract stating the salary , diploma etc.

    Her diploma, TRO etc were submitted here in Japan. Pde ba mag-bayad na lng sya ng travel tax para maka-alis?


    then, pagbalik na lng nya in June ung other docs?

    ReplyDelete
    Replies
    1. You submitted originals and didn't get it back? That's a problem. You can NOT skip the POEA process. I didn't use my OEC when I bought my ticket either so I paid tax, but I still needed to go through POEA. Otherwise your friend will not be registered as an OFW and will effectively be working illegally in Japan, visa or no visa. The contract needs to be reviewed by the Philippine government to ensure that the OFW will be safe and properly compensated for his work. AGAIN, YOU CAN NOT SKIP THE POEA PROCESS. You'll have to have the contract rewritten. Kung walang information ng salary yan, did you even have it verified by POLO??? They will never approve a contract like that. Your friend is not ready to work abroad, sadly. :(

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  27. Hi Ja,

    I'd just like to ask how you got around the POLO verification. You mentioned that you paid for your own ticket but POLO requires the contract to be amended that the employer should shoulder the cost of the ticket to Japan and back. Can you clarify?

    Thanks!

    ReplyDelete
    Replies
    1. Hi! As far as I know, the employer is only responsible for repatriation costs when the worker becomes unfit to work. It's not a requirement that they pay for your fare going to Japan. Good luck! ^^

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    2. Oh okay! Thanks, Ja! Hope to see you there ^^

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  28. Mahigpit ba medical exam kapg sa japan, katulad b ng under ng GCC?

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    1. I don't what GCC is but if you go to a certified clinic and tell them you are going to Japan, they would already know the necessary procedure that you have to go through. :)

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  29. Hello po, regarding po sa employment contract authentication sa POLO, ano po ang requirements ng POLO to authenticate the contract?

    ReplyDelete
    Replies
    1. Hello, I believe this link will help you :)

      https://onedrive.live.com/?cid=E07C157AC58DBA72&id=E07C157AC58DBA72%21293&parId=E07C157AC58DBA72%21299&o=OneUp

      Delete
    2. Thank you for the useful link, Cristine!

      Guys, I'm just going to put it out there, I have no clear idea what was done to get my COE. My employer processed that, not me.

      If you are being hired, I think your employer should have consulted the necessary agencies in Japan already and have researched on how to get you to Japan. I don't think na kayo pa dapat namomoroblema kung ano ang ipapasa sa POLO para sa contract nyo, etc. ^^;

      Delete
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  33. Hi ja.

    Good day just call me Prince.

    nag apply ako for japan. then I hired as a Farmer in Ishigaki. Our J.O is Done. also my My Employment contract was already in my agency. Perma nlng ang kulang. Lahat ng Hiningi nilang papers nabigay ko na lahat na kailangang docs passport,medical,All oF my Certificates. para ipasa sa POEA, pra sa LOR. Matagal po ba talaga ang proseso nyan sa POEA. Nababahala na kasi ako kung ano ba talaga or Gaano katagal ang pag proseso sa POEA.Tapos ang Employeer ko nagmamadali na makapunta kami doon. At baka sa tagal naming makaalis dito mag Back out ang Employeer ko. At Araw2 akong tumatawag sa agency ko for any update. ang sinabi sakin Perma nlng kulang para ma release ang docs ko sa POEA. Dapat po ba akong mabahala?? Thank you. More power and Godbless us.!

    ReplyDelete
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    1. Hindi ko po alam yung process mo because it seems you were hired by an agency? The only process I did with POEA is the one I posted above. Good luck. :)

      Delete
  34. Hlo, gusto ko Lang pong itanong kung kailangan ko pa bang ipapasa sya agency ang recebo ko ng medical,, kasi tapos ko na pong na Ipasa ang result eh,, fit to work na pro, ako,,,, gusto ko lang malaman kung required ba talaga ng poea ang resibo ng medical kasi, nawala ko ang making recibo,,salamat wait ko reply Nyo

    ReplyDelete
    Replies
    1. I have no idea. I don't think asked for it since I didn't list it above. But it's been a long time and my memory regarding this particular detail isn't clear.

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    ReplyDelete
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    1. You need original documents.

      I do not know the process in Japan po. It's only what I did on my part. Your company should know what to do.

      It only took me about two months, I guess? But time varies from person to person.

      Delete
    2. Hi ja,

      Thanks for the response.

      You mean i still need to send my orig docs to japan for verification by POLO?

      Thnx.

      Delete
    3. I submitted original documents. They will have no way to verify your photocopies. :)

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    5. I see.. Now im bit confused why they did not require me to send my orig docs. Sabi kasi nila on process na documents ko (emailed docs).

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    6. Can't be sure as I didn't do the process on the other side. I did email them my documents initially as well, but it's a government agency they will be submitting it to. Unless authenticated somehow I don't think it would be enough. Personally, I submitted my originals eventually, as stated above.

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  37. Hi Jona!

    I'm currently applying as a teacher in Japan and I was asked by my prospective employer to come to Japan for a three-day trial this July before they decide to hire me. They also asked me to bring with me my documents so in case they decide to hire me, I do not need to send them my documents and they can already start to process my visa. I saw your list of the documents that your employer asked from you when they processed your COE. Just like to ask if you just send the documents (eg., TOR, diploma, certificates, etc.) as is or you had to apply for the DFA red ribbon per document? I have all the documents (original copies) you have listed, but I just want to clarify if I need to take this extra step to make my documents valid. There is very little information over the internet about this specific step so I hope you can kindly assist me as you have already went through the process. I understand that you have so many readers asking for responses to their queries...so I really apologize if I''m going to add up to those..Really hoping for your reply. Thanks in advance and God bless! Hope you are doing well in whatever career you are in now ;) - Abby

    ReplyDelete
    Replies
    1. Hi Abby. I did do the red ribbon certification but they didn't really ask for that. In the end it was wasted money on my side. But if you want, and just to be sure, I think it's best if you do that. All the documents submitted were original.

      Delete
  38. Tanung ko lang kung yung employer mo ba e nag set ng deadline sa pagsubmit ng documents? o ikaw na nag set?

    ReplyDelete
    Replies
    1. No one set a deadline as it wasn't an urgent job.

      If your employer has a specific date in mind when you will start, then perhaps you need to follow a schedule, including deadlines when you have to submit your documents.

      Delete
  39. Hi jona. just wanna ask. If there's such thing fruit picking job in japan?

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    Replies
    1. I've heard of it, but I have no information about that. Sorry. :(

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    2. Thank you for the reply dear. But please if ever, you will know someone doing that kind of job. Kindly post any info im here, just wanna know if its real...it will be a great help to us..thank you again
      God bless you

      Delete
  40. HOW FAST POLO WORKS? I just want to share my experience. Ok, as of now my papers are at the POLO-Tokyo office. I'm really frustrated on how our system works here in the Philippines. Even my employer didn't like it.

    I will shorten it. It all started when direct hire was just fine then all of a sudden, banned. So, needed an agency to do the process. Again went back to POLO - Tokyo but it's taking too long. The process here in the Philippines took me about 3 months and by the way I have my visa which is near it's expiry date. OMG!, So frustrating...

    I'm very sorry if I tainted your blog. I just want to scream in frustrations...

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  41. Hims jona..ano un poasition na inapplyn mo sa japan?kpg ang documents ba ay authenticated ng polo sure na mkkpunta ng japan?

    ReplyDelete

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